Inspection and NonConforming Material Module
This Inspection and Nonconforming Material module makes it easy to record and track all inspections and non-conforming materials and products.
For non-conforming material/product, this software documents the discrepancies, assigns dispositions, and documents follow-up activities, approvals, and closure of the nonconformity.
A fully functional, non-conforming process is one of the critical elements of an effective quality management system, which records nonconformities and actions taken as required for ISO 9001 and AS 9100 compliance.
Receiving Inspections
The FEATURES of the Receiving Inspection section provide for:
Adding an unlimited number of Receiving Inspections.
Recording Receipts using standard fields such as Part Number, Revision Level, Supplier, Inspector, Inspection Date, Purchase Order No, Purchase Order Line Item, Quantity Received, Inspected, Accepted, and Rejected.
Additional fields, when applicable, such as Serial Numbers, Lot Number, Date Code, Buyer, Manufacturer, Manufacturer Part Number, Router Operation Step No and Inspection Method – Dock-To-Stock, 100% Inspection, and Skip Lots or AQL 0.5, 1.0, 1.5 C=0 sampling plan.
And the ability to link unlimited files to the receiving inspection record, such as Certificate of Conformance, Test Results, or Packing List.
Receiving Inspection NonConformances
When the inspection recorded has nonconformances, additional FEATURES enable:
Documenting a summary of all of the discrepancies identified.
Recording the defect codes and quantities of each defect code.
Adding files to the nonconformance, such as Drawings, Specifications, Pictures of Discrepancies, Work Instructions, etc.
Adding information on each discrepancy found.
The ability to disposition each discrepancy separately, as well as being able to have multiple dispositions per discrepancy.
Creating tasks and assigning them to responsible parties with a due date will help facilitate the nonconforming material’s review, disposition, and approval process.
A single-click operation to send task email to the responsible party or group, inclusive of the nonconforming details, all linked files, and the nonconformance report as attachments.
A single-click operation to send an email to the dispositioning team for dispositioning and approval of the disposition and acceptance of material, including all linked files and the nonconformance report as attachments.
Creating a Corrective Action when deemed appropriate, and linking the nonconformance
to it.
Work-In-Process / Final Inspection / Audit
The FEATURES in the Work-In-Process / Final Inspection / Audit section provide for:
Adding an unlimited number of Work-In-Process (WIP) and Final Inspections.
Recording the event using standard fields such as Part Number, Revision Level, Inspector, Inspection Date, Work Order No, Work Center, Area Inspected, Quantity Received, Inspected, Accepted, and Rejected.
Additional fields, when applicable, such as Customer, Serial Numbers, Lot Number, Date Code, System No, Router Operation Step Number, and Inspection Method – 100% Inspection or AQL 0.5, 1.0,1.5 C=0 sampling plan.
It also allows linking unlimited files to the Work-In-Process (WIP) and Final Inspection record.
Work-In-Process / Final Inspection / Audit – NonConformances
When the inspection or audit recorded has nonconformances, additional FEATURES enable:
Documenting a summary of all of the discrepancies identified.
Recording the defect codes and quantities of each defect code.
Adding files to the nonconformance, such as Drawings, Specifications, Pictures of Discrepancies, Work Instructions, etc.
Adding information on each discrepancy found.
It provides the ability to disposition each discrepancy separately as well as being able to have multiple dispositions per discrepancy.
Creating tasks and assigning them to responsible parties with a due date will help facilitate the nonconforming material’s review, disposition, and approval process.
A single-click operation to send task email to the responsible party or group, inclusive of the nonconforming details, all linked files, and the nonconformance report as attachments.
A single-click operation to send an email to the dispositioning team for dispositioning and approval of the disposition and acceptance of material, including all linked files and the nonconformance report as attachments.
And creating a Corrective Action when deemed appropriate and linking the nonconformance to it.
Customer Return (RMA)
The FEATURES of the Customer Return section provide for:
Adding an unlimited number of customer returns.
Recording Returns using standard fields such as Part Number, Revision Level, Customer, Inspector, RMA Date, Sales Order No, Reason for Return, Quantity Returned, Inspected, Accepted and Rejected.
Provide additional fields, when applicable, such as serial numbers, inspection details, and results, inspection method – 100% inspection or AQL 0.5, 1.0, 1.5 C=0 sampling plan.
It also allows linking unlimited files to the customer return record, like emails, packing lists, customer RMA paperwork, etc.
Customer Return NonConformances
When the customer return is accepted, and a nonconformance is confirmed, additional FEATURES enable:
Identifying Suspected Cause, Return Type, Material Condition, and Warranty Status.
Documenting a summary of all of the discrepancies identified.
Recording the defect codes and quantities of each defect code.
Adding files to the nonconformance, such as Drawings, Specifications, Pictures of Discrepancies, Work Instructions, Emails, etc.
Adding information on each discrepancy found.
The ability to disposition each discrepancy separately as well as being able to have multiple dispositions per discrepancy.
Recording material consumed and labor times, when applicable, to complete the dispositioning.
Creating tasks and assigning them to responsible parties with a due date will help facilitate the nonconforming material’s review, disposition, and approval process.
A single-click operation to send task email to the responsible party or group, inclusive of the nonconforming details, all linked files, and the nonconformance report as attachments.
A single-click operation to send an email to the dispositioning team for dispositioning and approval of the disposition and acceptance of material, including all linked files and the nonconformance report as attachments.
And creating a Corrective Action when deemed appropriate and linking the nonconformance to it.
Work-In-Process Defects
The FEATURES of the Work-In-Process Defects section provide for:
Recording a defect, managing the removal of the defect, verifying the defect has been resolved, and maintaining the record outside of the non-conformance process.
Setup / Personalization Features
The FEATURES of the Setup / Personalization section provide for:
Note 1: For Features followed by (1), see additional details on the ERP / MRP / Business System Integration page following.)
Note 2: Features followed by (2) are not required but highly recommended for reduced data entry requirements, reporting, trending, and historical purposes.
Adding your company’s information and logo so it is represented in all reports, menus, and views during its use.
Managing a list of employees and temporary workers that may participate in any Inspection or Nonconforming material process. (1)
Managing a list of inspectors, which includes internal and 3rd Party personnel. (1)
Managing a list of parts used to document what is being inspected. (1) (2)
Managing a list of customers that may be identified within an Inspection or Nonconformance record. (1) (2)
Managing a list of suppliers that is used when recording a Receiving Inspection. (1) (2)
Managing a list of purchase order details used when recording a Receiving Inspection. (1) (2)
Managing a list of work orders used when recording a Work-In-Process (WIP) Inspection. (1) (2)
Managing a list of sales orders used when recording a Customer Return (RMA) Inspection. (1) (2)
Managing a defect code list for receiving, work-in-process, final inspections, and Customer Returns (RMAs).
Quick and easy setup of email that will be used for all aspects of both automated and on-demand email functionality.
Managing the form number and revision on the printable Nonconforming Material report.
Managing a list of work centers, departments, and inspection areas used to categorize or trend inspections and nonconformances.
And managing Approved Supplier categories such as Approval Statuses, Class, Capability and Special Processes, Limitations, and Audit Types.
Simple Navigation
A KEY FEATURE of the Inspection and Nonconforming Material module is Simple Navigation, which includes:
Instant summary of all open Receiving, Work-In-Process / Final Inspections, and Customer Returns.
Instant summary of all dispositions required for open Receiving, Work-In-Process / Final Inspections, and Customer Returns.
Instant summary of all completed dispositions needing approvals for open Receiving, Work-In-Process / Final Instructions, and Customer Returns.
Instant summary of all Open Return-To-Vendor (RTV) dispositions.
A single-click operation to view any open nonconformance record.
A single-click operation to view open task items of a nonconformance record.
Quick and Easy search for inspections and nonconformances using various field options.
Single-click to create and send email for all open nonconformances and tasks.
Report Features
A KEY FEATURE of the Inspection and Nonconforming Material section is that it includes many user-filterable reports such as:
Open Non-Conformances from all Inspection points
Inspection History
Nonconformance History and Trends
Vendor Performance
Defect Reports (outside nonconformances)
Trends by Inspection type, defect codes, part numbers, suspected causes, etc.
Pareto Charts showing the largest offenders by Suppliers, Part Numbers, Customers, Defect Codes, Inspection Types, and Suspected Causes.
