Contract Review Management
SimpleManufacturing™ Contract Review Module manages the review process for all Customer Purchase Orders.
Contract review for businesses in the manufacturing and service industries that are either ISO900x or AS9100 compliant or certified is the process by which the company reviews customers’ purchase orders. This review process ensures that they can meet all the requirements set forth. This process is a critical step in accepting a Customer’s Purchase Order. Once a Purchase Order is accepted, the Business has entered into a legally binding contract to provide the product or service the customer ordered. Therefore, it is in the business’s best interest to perform a complete review of the requirements BEFORE the customer’s Purchase Order is accepted. To see another definition for Contract Review from an ISO900x point of view, click here.
SimpleManufacturing™ delivers a unique approach through its cross-functional, electronic review of all Customer Purchase Orders. This approach ensures that the organization can meet all requirements set forth by the Customer in the Purchase Order. Additionally, all impacted business groups know the requirements of the Purchase Order before Order Acceptance. Furthermore, any issues identified are quickly resolved promptly, and any changes required in the Purchase Order can be made before order acceptance.
Summary of Features
General Features:
- Cross-Functional Business Group Review
- User Defined Functional Groups for Each Contract Review
- Electronic Review
- Attach Purchase Order
- Attach Quality Clauses, Terms and Conditions files, etc.
General Features:
- To-Do List Shows Contract Review Needing Review
- Identify Action Items Needed and Track Thru Completion
- Automatically identify who and when Functional Group approved
- Track Time of Review for Metrics Purposes
Contract Review Search
Easily Search Contract Reviews Using various Search fields.
Single-click to Create a New Contract Review.
The summary shows The Open Contract Review in Each Functional Group.
Contract Review Layout
Section A:
This section provides general information about the purchase order and line item. Each contract review is line item-specific.
Section B:
Critical information from the individual cross-functional area is displayed on the main header.
Section C:
The cross-functional areas are tabs. Each tab represents the information typical to that job function as it relates to;
Defining the requirements,
Ability to meet the requirements set forth on this specific purchase order and line item by the customer and,
Completing any tasks that are required of their functional groups’ job requirements.
Contract Review – Sales Review
Cross-Functional Group “Sales” Responsibilities
Defining all “Sales” related information about the specific purchase order line item.
Reviewing what the customer defined in the purchase order against quotes/contracts/letters of intent/forecast provided to or in relationship with the customer.
After the review, Sales either approves or rejects or can put the Contract Review on hold for further discussion.
System recording of who approved the Sales portion and when it was approved.
Contract Review – Order Entry
Cross-Functional Group “Order Entry”
Defining all “Order Entry” related information about the specific purchase order line item.
Recognizing that QA Suite is not your organization’s business system, this section is intended to ensure this line item is entered into the business system sales order module, including all the requirements set forth with the Customers’ Purchase Order.
After Order Entry is completed, the process is either approved or rejected, or the Contract Review can be put on hold for further discussion.
System recording of who approved the Order Entry portion and when it was approved.
Contract Review – Engineering
Cross-Functional Group “Engineering”
Defining all “Engineering” related information about the specific purchase order line item.
Recognizing that QA Suite is not your organization’s business system, this section is intended to ensure all engineering-related information is already in the business system or is created in the business to support this line item’s requirements.
After the review, Engineering either approves, rejects, or puts the Contract Review on hold for further discussion.
System recording of who approved the Engineering portion and when it was approved.
Contract Review – Quality
Cross-Functional Group “Quality Planning”
Defining all “Quality” related information about the specific purchase order line item.
After the review, Quality either approves, rejects, or can put the Contract Review on hold for further discussion.
System recording of who approved the Quality portion and when it was approved.
Contract Review – Production / Planning
Cross-Functional Group “Production / Planning”
Defining all “Production / Planning ” related information about the specific purchase order line item.
After the review, Production / Planning either approves, rejects, or can put the Contract Review on hold for further discussion.
System recording of who approved the Production / Planning portion and when.
Contract Review – Log / Processing Times
A view of the reviewers and completion dates is automatically system-recorded as the functional groups complete the review.
Contract Review – Functional Group Filter
A Quick Filter is provided to view all open Contract Reviews.
A Single-Click shows all open Contract Reviews for that Functional Group.
