Work Order Management
This Work Order Management Module within SimpleManufacturing™ is a Fast, Easy, and thorough way to MANAGE ALL WORK ORDERS.
For manufacturing and service businesses, Work Orders are used in the planning and execution of customer orders. They facilitate the conversion of raw materials and sub-assemblies into a finished good, a product the customer ordered.
Work Orders are a crucial element in manufacturing as they identify what to build, how many to build, and when it is required.
Using Work Orders within SimpleManufacturing™ captures all material and labor consumed, identifying the actual costs of each unit completed. In Addition, the steps and processes taken to complete the product are identified along with the labor and times of each step.
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Summary of Features
General Features:
- Turnkey and Consignment Work Order Options.
- QA Standard Requirements – Industry or Customer Specification.
- Up to two serial numbers per unit.
- Specific Customer, Sales Order No, and LI Per Work Order.
- Define Packaging, Preservation, and Labeling Requirements per Work Order.
- Ability to complete partial quantities.
Accounting-related Features:
- All accounting transactions are carried out behind the scenes.
- Material transactions between inventory accounts – Stock, WIP, Finished Goods.
- Labor Transactions – WIP, Accrued Salaries.
- Each unit’s completed cost is calculated and identified – Material Cost + Labor Cost.
- Each Work Order-related accounting transaction contains extensive Details.
Material-related Features:
- Issue Material into Kit on As-Needed Basis (JIT).
- Auto-Kit Option, Per Line Item.
- Identifies Stock Material in FIFO order.
- Material Costs are actual, not standard, last, or average.
- Kit Return process for unused excess material.
- Material Selection from Bill of Material Approved Manufacture / Vendor List (AML/AVL).
- Material Issues by Internal, Manufacture, and Vendor Part Numbers. Material Transaction Log.
- Accounting transactions are completed systematically.
- Single Click process to email material shortages and kit completion Information.
- Completed Quantity Only consumes Material and Labor Costs of Quantity Completed, leaving a balance of Material and Labor in WIP.
Processing-related Features:
- Work Order Router defines the process flow.
- Simple process to record Quantity Complete at each Operation.
- Ability to record Labor by Operator, Hours, and Operation.
- Real-Time Report of Work in Process (WIP).
Easily search for Work Orders
Various search options include Consignment/Turnkey, Part Number, Customer, Item Part Numbers, Manufacturer Part Number, Sales Order No, Work Order Status, Kit Status, Balance Status, and Serialization Status.
Work Order Details
Work Orders can be linked to a specific Customer, Quality Assurance standard, Sales Order No, and Line Item when a requirement exists.
Work Orders can also be set up for a Review and Release Process. Work Orders can not be acted on when used until the review and release process is finalized.
Work Order Material Requirements
The material requirements of the work order and current balances of such material are displayed in the Kit Info tab. “Kit” is the name used to show material requirements and what material was systematically pulled and assigned to the work order.
Material needed above and beyond the requirement can be added as “Attrition” entries as the work order progresses through manufacturing and additional material is required due to attrition.
When permitted, material that is being kitted that is not on the requirement list can be kitted as a “Substitute” and flagged as such.
SimpleManufacturing™ uses a First-In, First-Out (FIFO) inventory process, so material to pull from stock is presented in a First-In, First-Out order, encouraging old material to be used up first.
Single-Click option to Prepare and Send Out Emails to communicate:
Shortages that may exist after the initial kit process is complete or anytime after that
The kit is complete, and the list of material that has been added to the Work Order
Work Order Transaction Log
The transaction tab displays all transactions of material of this work order.
Work Order Manufacturer and Vendor Part Log
The Manufacturer and Vendor Part Numbers tab displays all manufacturer and vendor part numbers transacted into the work order. It is a common practice to have internal part numbers with a list of Approved manufacturers and Vendor part Numbers per Bill of Material line item. This is an easy reference for the manufacturer or vendor part number kitted into the work order.
Work Order Inventory Status Log
The Inventory Status tab displays the material status for all materials issued into the work order. The typical process is inventory material, and dollars, when kitted, are moved into the “Work In Process” account. Then, for each unit completed, the required amount of material per unit is moved from “Work In Process” back into “Raw” or “Finished Goods,” depending on the completed unit’s ability to be sold in its current state.
Work Order Router Step Number Labor Entry
When used, labor is entered and transacted into Work Order costs. In addition, labor entries are added as accrued payroll or salary accounts.
When used, the costs of each unit completed will include units required material issued to date, plus labor costs entered to date per unit.
Work Order Reports
Various canned reports are available, with the ability to create and add new reports to the list.
Work Order Complete Entry
The complete table provides a simple method for manually completing a specific qty of a work order. When the Work Order transfer process is used, the completion of the last operation of the router automatically completes the qty of units identified.
Work Order De-Kit and Kit Return
The De-Kit / Kit Return tab provides two features –
- The ability to move material back into stock for cases when the work order is canceled, or a change order that results in material changes is executed. All accounting transactions are entered behind the scenes, moving all material costs from the In Process back into the original raw material locations.
- When the work order is deemed complete, all unused material will be identified, can be verified through the confirmation of qty being added back into stock, and transacted automatically back into the original stock location. All accounting transactions are entered behind the scenes, moving all material costs from the In Process back into the original raw material locations.
Work Order Change Order Details
When using the Change Order module in SimpleManufacturing™, any change order of an item/part number with outstanding work orders requires the change order team to identify which work orders are impacted by the change order. Therefore, any change order that impacts the work order will be displayed here, with a one-click function to view the change order.
Work Order Router Details
The Router / Traveler tab displays the router for the work order. It also displays the transfer information and identifies the current location of qty at each step. In SimpleManufacturing™, work order transfers can be completed on any qty, allowing units to be split and processed in batches.
Work Order Status View
Work Order Status shows the current Quantity (qty) at each Operation Number (Op No)
Work Order Router Operation Number Complete Entry
Performing a Work Order transfer is simple.
- Select Work Order No
- Double-click on Operation Number (Op No) completed,
- Enter Rejected and Accepted Qty.
To enter labor hours spent completing the Operation Number (Op No), click yes to enter labor hours. Enter Employee / Operator, verify Quantity completed, and enter labor hours.
Work Order Serial Number Definition
The Serial Numbers tab creates and displays serial numbers for the work order.
SimpleManufacturing™ allows two serial numbers to be identified when necessary – the customer provided/requested and an internal identification.
Serial Numbers can be automatically created based on any combination, portion, prefix, base number, and subfix.
Work Order Purchase Order Listing
The Purchase Order tab displays any purchase order line items linked to the Work Order.
Although most organizations use MRP to drive material purchases, SimpleManufacturing™ provides a unique alternative – The ability to create purchase orders for the material requirements and link to a specific Work Order.
This identifies the total material requirement for each line item, excluding material already in stock, and allows users to adjust how much to purchase required for each line item. It is necessary to buy. Users choose the supplier to purchase from based on the suppliers identified in the Item Master Approved Vendor / Manufacturer List.
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